Country
United Arab Emirates
City
DUBAI
Workplace location
DUBAI-U BORA TWRS(ARE)
Employer company
TOTALENERGIES MARKETING UAE L.L.C
Domain
Human Resources
Type of contract
Regular position
Experience
Minimum 3 years

Context & Environment

Internal

  • High level of confidentiality is required.
  • Coordinate with HR team front and back office.
  • Multicultural and fast paced environment.
  • Compliance to company policies within HR and outside HR scope such as due diligence.

External

  • Highly competitive market.

Local laws rules and regulations compliance.

Activities

ACTIVITIES

HR Communication, Events and HR Administration Support

  • Support the team in drafting all communications pertaining to HR topics for all campaigns and general administration.
  • Ensure sending timely reminders when communications reflect deadlines.
  • Develop Calendar tracks for all public holidays with reference to UAE and Qatar.
  • Support the HR team on all Company related events in terms of communication/coordination such as Employee Engagement, long-service awards, TUS collaborated events ,internal communication actions and all other HR events/Townhall management.
  • Coordinate the on-boarding process alongwith BO team.
  • Provide support on local administration including Exit formalities as and when required.

Communication on Talent Development Campaigns

  • Communicate all TD Campaigns and support in drafting/communicating in Hindi language.
  • Closely work with the Talent Developer on areas of Talent Development for TEMME, TELBU and TEMQ.
  • Coordinating the Inductions for all new joiners (internal/external) alongwith the HR Coordinator; evaluation form to be completed with all pending areas.
  • Support on the HR dashboards and other reports as and when required.
  • Participate in interview process, training confirmations on front line coordination along with the TD.
  • Draft all communications pertaining to the TD scope : New joiners and trainings.
  • Provide support on creating the ITP file with Codes and updated cost.
  • Support on tracking all updated and validated Job descriptions.
  • Updating the organization charts on a quarterly basis and/or when required.
  • Updating the documents pertaining to Audit checks for ISO and Maestro while coordinating with HR Back Office team
  • Regular update of recruitment/mobility tracker alongwith the TD and BO team
  • Project: Employees updated resumes to be coordinated and managed for upload in HR4U

Compliance & Due Diligence

  • Ensure all vendor checks are in place with reference to compliance/due diligence under recruitments and trainings alongwith BO team.

Support the team on all ad-hoc related activities as and when required.

ACCOUNTABILITIES

HSSEQ Objectives

  • Strict adherence and compliance towards Group QHSE policy with high Quality of QHSE performance and complying with affiliate’s QHSE Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
  • Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
  • Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
  • Participate in the Investigation and analysis of incidents as and when required.
  • Comply with LIGHT VEHICLE USE & CONTROL HSEP 35
  • Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons.
  • Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSE in all their activities

Compliance Objectives

  • Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
  • Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.

Candidate Profile

Knowledge:

  • Comprehension on internal communication, Training and recruitment practices, HR dashboards, reporting and analysis.
  • HR MIS tool would be an added advantage. Excellent know-how on MS office tools.

Skills:

  • Strong work ethics
  • Energetic and a team player
  • Excellent communication and presentation skills
  • Analytical and numerical accuracy
  • Self-motivated, creative with good skills for planning and independently carrying out job
  • Ability to work independently, take initiatives, generating new ideas, demonstrating conviction and interacting across all hierarchical steps
  • English/ Hindi language proficiency is a must
  • MS office Proficiency (Excel, Word, PowerPoint, Outlook)

Education:

  • Bachelor’s degree in Human Resources Management or an equivalent degree in similar specialization.

Experience:

  • 3-5 years’ of experience preferably in a fast paced multinational / preferably with commercial and manufacturing setups.
  • Experience in handling HR communications ,recruitments and training related processes, project management and Administration related activities.

Additional Information

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.

TotalEnergies is a major industrial player in energy and the energy transition. It is also a responsible employer and corporate citizen. That means we are doing everything we can to achieve a transition that is as just as possible for our employees, our stakeholders and society as a whole. Backed by our values of respect and solidarity, our strength and reliability, and a commitment to excellence, our Company is steadily implementing its ambition to get to net zero by 2050.