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Executive Assistant & Office Manager

FalconX

FalconX

Administration, Operations
New York, USA
Posted on Tuesday, June 11, 2024

Who are we?

FalconX is the most advanced digital asset platform for institutions. We provide trade execution, credit & treasury management, prime offering and market making services. Given our global operations, industry-leading technology and deep liquidity, we have facilitated client transactions of $1 trillion in volume. Our products & services are regulated, compliant and trusted.

We are a team of engineers, product builders, institutional sales and trading leaders, operations experts, and business strategists. Our teammates have entrepreneurial experience and come from companies such as Google, Apple, Paypal, Citadel, Bridgewater, and Goldman Sachs. And, we embody our values: Think big; Drive bold outcomes; Be one team; Iterate with speed; and be an entrepreneur.

We prioritize learning. Outcomes are mission-critical, but we also believe that learning in success and in failure will drive our continued success. Our industry is emergent - there’s no shortage of experiments to get involved with and to continue growing and learning together.

The Role

This role will serve in a dual capacity as an Executive Assistant and Office Manager (secondary) at our New York location. As an E.A./O.M. you will work closely with our executive team on high-priority initiatives across the organization – helping shape the future of FalconX and the digital asset industry.

Outside of your E.A. responsibilities, you will also work closely with our existing NY office manager to provide coverage when it comes to managing vendors, building management, security, etc. Beyond daily tasks, in support of the rest of the executive office team, you will work to create a positive and productive working environment, lead cultural initiatives to foster employee engagement, and build up company morale. This is an area where creativity, ambition, and self-motivation will thrive.

This role is great for someone who is keen to learn, collaborate, and roll their sleeves up to get tasks done efficiently and with precision!

Responsibilities

  • Support up to 3 key executives, including C-Suite level, with calendar management, deadline tracking, meeting progress, and time management.
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
  • Assist Executives with travel arrangements, budgets, and expense reports.
  • Support administrative duties in the office and help ensure that the office is operating smoothly
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Collaborate with the rest of the executive office team to lead company-wide cultural initiatives and foster a positive work environment.

Qualifications

  • 1-2 years of work experience in an executive assistant, administrative assistant, or administrative/office role is preferred. We will also consider other roles with relevant experience in complex calendar management, inbox management, office coordination, documentation, notation, project support, or event planning.
  • Able to work well remotely and in-person.
  • Able to support team members and leaders across other timezones.
  • Must be proactive - an ability to anticipate the needs of the executives you support, and have extraordinary attention to detail
  • Well-developed organizational and time management skills, as well as the ability to prioritize and manage multiple priorities and projects at a time
  • Must be an anticipatory and proactive to improve processes
  • Top-notch verbal and written communication and interpersonal skills
  • Robust problem-solving skills and analytical abilities
  • Must be proficient with G-Suite (e.g. Gmail, Calendar, Docs, Sheets, Slides, Forms, etc.) Sheets, docs, calendar, gmail)

Meet The Team

FalconX's Executive Operations team currently has 4 team members, and is looking to add a fifth amazing member to join us on our mission of supporting our executives at the highest level possible.

We are currently looking for someone to support our Chief People Officer, as well as Director & VP-level executives within the broader team. This position will work with FalconX's executive team to manage essential daily tasks, prioritize work in alignment with business goals, and to solve a wide range of top-priority projects. You will dive into some of the most complex projects in the organization and work closely with cross-functional teams to drive bold outcomes at a company-wide level. This role requires someone with high emotional intelligence, exemplary organizational and prioritization skills, and a commitment to cross-collaboration.

Compensation:

This is a full-time position with an estimated, expected annual compensation of $65,000.00 - $110,000. This role is established to be a non-exempt, hourly position entitled to overtime compensation with an hourly wage set between $32.00 - 46.00 DOE. The actual compensation for a successful candidate may vary based on factors such as skill set, relevant experience, qualifications, and other relevant factors. This position also offers other forms of compensation and benefits consisting of overtime compensation (when applicable), relocation assistance (if applicable), performance-linked bonus, paid time off (including sick time) benefits, paid Company holidays, participation in the Company’s equity and 401k retirement plan, competitive employee health, dental, and vision benefits each subject to the terms and conditions of the governing plan documents and Company policies.

Notice at Collection and Privacy Policy

Applicants located in California and/or applying to a role based in California, please refer to our Notice at Collection and Privacy Policy here.

Inclusivity Statement

FalconX is committed to building a diverse, inclusive, equitable, and safe workspace for all people. Our roles are intended for people from all walks of life. We encourage all those interested in applying to our organization to submit an application regardless if you are missing some of the listed background requirements, skills, or experiences!

As part of our commitment to inclusivity, FalconX would like to acknowledge that the EEOC survey has limited potential responses that you can select. For legal reasons, FalconX must use this language to align with federal requirements, however, we want to ensure that you are able to provide a response to our own voluntary survey questions about your identity that best aligns with your most true self.

FalconX is an equal opportunity employer and will not discriminate against an applicant or employee based on race, color, religion, national origin, ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, veteran or military status, genetic information, citizenship, or any other legally-recognized protected basis under federal, state, or local law.

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and other applicable state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on FalconX. Please inform FalconX’s People team at recruiting@falconx.io, if you need assistance with participating in the application process.