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Accounts Payable Specialist



Accounting & Finance
Kraków, Poland
Posted on Thursday, May 16, 2024

Why project44?

At project44 we’re on a mission - to make supply chains work.

project44 optimizes the movement of products globally, delivering better resiliency, sustainability, and value for our customers. As the supply chain connective tissue, we operate the most trusted end-to-end visibility platform that tracks more than 1 billion shipments annually for the world’s leading brands. The undisputed leader in the market, project44 was named the Leader in the Gartner Magic Quadrant, #1 in FreightWaves’ FreightTech 25, and the Customer’s Choice in Gartner Peer Insights’ Voice of the Customer report. project44 is headquartered in Chicago with a diverse and fast-growing, global workforce.

If you’re eager to be part of a winning team that works together to solve some of the most challenging supply chain challenges every day, let’s talk.

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team, part of Kraków Center of Excellence. The Accounts Payable Specialist will be responsible for processing vendor invoices and payments with a high level of accuracy, ensuring that all expenses are correctly allocated to the appropriate expense accounts and departments. The ideal candidate will have a strong background in accounts payable processes, excellent organizational skills, and the ability to thrive in a fast-paced, customer-oriented environment.

  • Process vendor invoices and payments accurately and efficiently, ensuring adherence to company policies and procedures.
  • Review invoices for accuracy and completeness, verifying that all necessary approvals have been obtained from the appropriate business units.
  • Prepare monthly accruals for outstanding invoices and expenses.
  • Support T&E team on timely processing reimbursements for travel and expense reports.
  • Conduct accounts payable account reconciliations, including prepayments and vendor accounts.
  • Ensure accurate application of VAT rates and compliance with local tax regulations.
  • Maintain vendor records and respond to vendor inquiries in a timely and professional manner.
  • Assist with month-end close activities and provide support for internal and external audits as needed.
  • Collaborate with cross-functional teams to resolve invoice discrepancies and improve accounts payable processes.
  • Identify opportunities for process improvements and efficiency gains in the accounts payable function.
  • Implement best practices and automation solutions to streamline workflows and reduce manual effort.
  • Stay updated on industry trends and regulatory changes related to accounts payable and incorporate them into our processes as needed.
  • Other ad hoc duties as assigned by management.
  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • Minimum of 2 years of experience in accounts payable or related financial role.
  • Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite, particularly Excel.
  • Strong understanding of accounts payable principles, processes, and best practices.
  • Excellent attention to detail and accuracy in data entry and financial analysis.
  • Ability to prioritize tasks and meet deadlines in a fast-paced, dynamic environment.
  • Excellent communication and interpersonal skills, with a customer service-oriented approach.
  • Self-motivated and able to work independently with minimal supervision.
  • Strong organizational skills and ability to multitask effectively
  • In-office Commitment: Employees are expected to contribute to our collaborative culture by working in the office three days weekly

Diversity & Inclusion

We're designing the future of how the world moves and is connected through trade and global supply chains. We can only deliver a truly world-class product and experience if our teams are as diverse and unique communities we are building for. So it's up to us to create a company where anyone can bring their authentic self to work everyday. We're constantly working to improve, and we accept our responsibility to elevate the voices left in the margins. It's on every one of us.

Our focus on inclusion manifests in the way we hire, the customers we serve, and the regions we prioritize. We're building a company that every one of us at project44 is proud to work for: a company that celebrates you for being you.

We pride ourselves on celebrating everyone — project44 is an equal opportunity employer actively working on creating a diverse and inclusive work environment where underrepresented groups can thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application!

For any needed accommodations during the hiring process, please email recruiting@project44.com. Even if you don’t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.

More about project44

Since 2014, project44 has been transforming the way one of the largest, most important global industries does business. As transportation and logistics continues to evolve and customer expectations around delivery become more demanding, industry technology must rise to the occasion. In just a few short years, we’ve created a digital infrastructure that eliminates the inefficiencies caused by dated technology and manual processes. Our Advanced Visibility Platform is used by the world’s leading brands to track shipments, collaborate with supply chain partners, drive operational efficiencies, and create outstanding customer experiences.

A candidate will be asked to conduct a pre-employment criminal back ground screening test as a standard routine to minimize moral & integrity risks among our staff and to ensure Project44 is compliant with its internal pre-employment screening policy and SOC 2, Sarbanes Oxley Act and ISO 27001 compliance. We will only ask you to conduct a criminal background check when we believe it is proportionate to the role that you will fulfil within your team and/or department A criminal back ground check will be facilitated by our third party vendor Accurate who will assist you to get the appropriate documents from authorities in the country where you will be employed. Depending on the country where you will be employed your local authority will provide a Certificate of Conduct or similar document upon your request. If there are any costs related to screening, these will be borne by Project44. When our vendor Accurate will reach out to, you will be asked for your consent. We would like to emphasize that at all time you can decide to withdraw from the application process and/or to withdraw the consent to perform a screening test.