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Executive Assistant - San Francisco

Weights & Biases

Weights & Biases

Administration
San Francisco, CA, USA
Posted on Thursday, February 1, 2024
At Weights & Biases, our mission is to build the best developer tools for AI developers. Weights & Biases is a series C company with $250 million in funding and a rapidly growing user base. Our platform is an essential piece of the daily work for machine learning engineers, from academic research institutions like FAIR and UC Berkeley to massive enterprise teams including iRobot, OpenAI, Toyota Research Institute, Samsung, NVIDIA, Salesforce, Blue Cross Blue Shield, Lyft, and more.
We are looking for an experienced Executive Assistant in San Francisco to partner with and support our CEO and Chief of Staff. This person must be highly organized, an adept problem-solver, a strong relationship builder, and able to tackle administrative tasks with ease. This role will be responsible for keeping track of challenging schedules, juggling multiple projects and priorities, and will help to drive the day-to-day of our business.

Responsibilities:

  • Proactively manage, assess and predict the day-to-day needs of the CEO to ensure they are prepared and organized for all internal and external meetings and events
  • Schedule time-sensitive meetings with Board members, investors and external parties as needed; follow up professionally and persistently as needed
  • Understand your execs goals and objectives in order to effectively anticipate deliverables and follow up when necessary
  • Provide a consistent organizational cadence and structure for the executives and their organization
  • Build rapport with leaders within the organizations you support and key cross-functional stakeholders to serve as a catalyst around scheduling and/or spontaneous inquiries and requests
  • Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities for your execs
  • Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings
  • In addition to the general administrative duties of an Executive Assistant, assist with ad hoc projects as needed, including file organization, sending contracts for signature to CFO or CEO, and other setting up various team and cultural events both within the teams and across the organization (i.e. department all hands, offsites, special projects)
  • Maintain the highest degree of confidentiality and judgment on the sharing of information
  • This role could at times require early morning, late evening, or weekend work

Requirements:

  • Minimum of 5 years of experience directly supporting 1 or more executives (C-Suites preferred) in a venture-backed rapidly growing organization; prior experience interacting with Board members and investors strongly preferred
  • Experience planning team off-sites, internal events and executive travel
  • Excellent written and verbal communication skills
  • Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
  • Demonstrated ability to handle confidential information with discretion and emotional intelligence
  • Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
  • Ability to work independently and as a member of cross-functional teams
  • Strong interpersonal skills and ability to quickly build rapport with internal and external partners
  • Excellent problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them
  • Optimistic, reliable and flexible attitude
  • Ability to work in the SF office is required. Periodic travel will be required.

Our Benefits:

  • 🏝️ Flexible time off
  • 🩺 Medical, Dental, and Vision for employees and Family Coverage
  • 💵 Home office budget with a new high-powered laptop
  • 🥇 Truly competitive salary and equity
  • 🚼 12 weeks of Parental leave (U.S. specific)
  • 📈 401(k) (U.S. specific)
  • Supplemental benefits may be available depending on your location
  • Explore benefits by country
We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will flourish with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, reach out at careers@wandb.com.
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